Recruitment Privacy Policy

We respect the privacy of all individuals and are committed to managing personal information responsibly and in accordance with New Zealand’s Privacy Act 2020, including the Information Privacy Principles (IPPs).

This Recruitment Privacy Policy outlines how Rothbury Group Limited (NZBN 94 22903 4920 732) of Level 25, 188 Quay Street, Auckland 1010, and its subsidiaries (referred to as ​“we”, ​“us”, or ​“our”) collects, uses, stores, and discloses personal information provided by individuals when applying for employment or expressing interest in future roles with us.

Collection of Personal Information

We collect personal information directly from you, or from third parties you authorise, when you:

• Apply for a position with us (whether advertised or unsolicited)
• Participate in recruitment processes (interviews, assessments)
• Provide your CV or register your interest in future roles

Information collected may include:

• Contact details (name, phone, email, address)
• Work history and qualifications
• References and background information
• Citizenship, visa, or residency status
• Results from pre-employment checks (e.g., background or reference checks)
• Any other information you provide in connection with your application

We use your personal information to:

• Assess your suitability for the role applied for (or future opportunities)
• Verify qualifications and work history
• Conduct reference or background checks (with your consent)
• Contact you regarding your application
• Keep your information on file for future roles, if you agree

If you are offered and accept a role, this information may form part of your employee file.

Disclosure of Personal Information

We may disclose your personal information to:

• Third-party service providers assisting in recruitment processes (e.g., background check agencies, recruitment platforms, psychometric testing platforms)
• Referees or educational institutions (with your consent)
• Other subsidiary companies of Rothbury Group Limited (where relevant to the role)
• Legal or regulatory bodies if required by law

We will not disclose your information for unrelated purposes without your consent unless permitted or required by law.

We will only use, hold or disclose your personal information for the purpose for which it was collected, unless:

• You have given consent (expressly or implied) to the further use or disclosure of this information;
• we believe, on reasonable grounds, that you would reasonably expect us to use or disclose this information in such a way and this use or disclosure is directly related to the purpose for which we collected your personal information; or
• we are required or otherwise authorised by law to use, hold or disclose your personal information in another manner (including under the applicable Privacy Laws).

Security of Personal Information

We make every effort to ensure the security of personal information we hold. We take reasonable steps to ensure that all personal information we collect, or use is:

• stored in a secure environment;
• safeguarded from misuse, interference, loss and unauthorised access, use, modification or disclosure;
• accessed only by authorised personnel for permitted purposes; and
• destroyed, deleted or de-identified when it is no longer needed.

We will use reputable and secure third parties for data storage services. In this respect, we will only store your information with third parties whom we have contracted with and who treat your personal information in a manner consistent with the applicable Privacy Laws or are subject to similar requirements to protect personal information overseas.

Data Retention and Disposal

We retain your application information for a limited period to consider you for future roles, unless you ask us to delete it sooner. We securely dispose of your information when it is no longer needed.

Storage and Security

Your personal information is stored securely, and we take reasonable steps to protect it from unauthorised access, use, or disclosure. Information is retained only as long as needed for recruitment purposes or as required by law.

Access and Correction

You may request access to the personal information we hold about you, or request correction if it is inaccurate. Please contact us using the details below. We may need to verify your identity before actioning your request.

Marketing and Online Advertising

We will send you direct marketing communications and information about company news, future opportunities or events that we consider may be of interest to you if you have requested or consented to receive such communications. These communications may be sent in various forms, including mail and email, in accordance with applicable marketing laws, such as the New Zealand Unsolicited Electronic Messages Act 2007. You may opt-out of receiving marketing communications from us at any time by following the instructions to ​“unsubscribe” set out in the relevant communication. Once acknowledged, your preference to unsubscribe from marketing communications will then be recorded in our system.

Contacting Us

If you have any questions, wish to access or correct your information, or want your application details to be removed from our system, please contact:

Rothbury Group

Limited Phone: 09 580 8455
Email: recruitment@rothbury.co.nz

If you are not satisfied with our response, you may contact the Office of the Privacy Commissioner at www​.pri​va​cy​.org​.nz 

Updates to this Policy

We may update this policy occasionally to reflect changes in our recruitment practices or privacy obligations. The most current version will be available on our website.

Last updated: 20^th May 2025